Demo site — data may be reset at any time.
CeartFleet
Log in Get Started Free

Privacy Policy

Last updated: 21 May 2026

1. Who we are

CeartFleet is a product of BoannTech, a sole trader business based in Dundalk, Co. Louth, Ireland. BoannTech is the data controller for personal data processed through the CeartFleet platform.

Contact: sean.lynch@boanntech.com

2. What data we collect

Account data

When you register, we collect your name, email address, and company name. Fleet managers may invite drivers, which involves storing their name and email.

Vehicle and check data

We store vehicle details (registration, make, model) and the results of daily walk-around checks submitted through the platform, including checklist item responses, defect descriptions, and defect photographs.

Driver data

We store driver profiles, digital signatures captured during inspection sign-off, and a history of checks completed by each driver.

Analytics data

With your consent, we use Google Analytics 4 to collect information about how the platform is used. This includes pages visited, session duration, and general device and browser information. This data does not identify you personally and is only collected after you have accepted analytics cookies.

3. Legal bases for processing

We process your personal data under the following legal bases (GDPR Article 6):

  • Performance of a contract — account data, vehicle and check records, and driver data are necessary to provide the CeartFleet service you have subscribed to.
  • Consent — analytics cookies (Google Analytics 4) are only set after you explicitly accept. You may withdraw this consent at any time (see the Cookies section below).
  • Legitimate interests — we may process data for security, fraud prevention, and the improvement of our service, where this does not override your rights and freedoms.

4. Data retention

  • Account and company data — retained while your subscription is active and for 90 days after cancellation, to allow for reactivation or data export.
  • Vehicle check and defect records — retained for 3 years to support RSA audit trail requirements.
  • Analytics data — retained according to Google Analytics 4 default retention settings (14 months for user-level data).

5. Third-party processors

We use the following sub-processors to operate CeartFleet:

  • Supabase — database and authentication (hosted in EU region).
  • Stripe — subscription billing and payment processing.
  • Resend — transactional email delivery (invitation emails, notifications).
  • Google Analytics 4 — product usage analytics (only active with your consent).

Each processor is bound by data processing agreements and applicable data protection law.

6. Your rights

Under GDPR, you have the right to:

  • Access — request a copy of your personal data.
  • Rectification — request correction of inaccurate data.
  • Erasure — request deletion of your data ("right to be forgotten").
  • Restriction — request that we restrict processing of your data in certain circumstances.
  • Portability — receive your data in a structured, machine-readable format.
  • Objection — object to processing based on legitimate interests.
  • Withdraw consent — withdraw consent for analytics at any time (see below).

To exercise any of these rights, contact us at sean.lynch@boanntech.com. We will respond within 30 days.

You also have the right to lodge a complaint with Ireland's supervisory authority, the Data Protection Commission (DPC), at dataprotection.ie.

7. Cookies

CeartFleet uses one category of cookies: analytics cookies set by Google Analytics 4. These are only placed on your device after you explicitly accept via the consent banner.

If you decline, or if you wish to withdraw consent you have previously given, you can clear your browser's site data for CeartFleet:

  • Chrome / Edge: Settings → Privacy and security → Site settings → View permissions and data stored across sites → find ceartfleet.ie → Delete.
  • Firefox: Settings → Privacy & Security → Cookies and Site Data → Manage Data → find ceartfleet.ie → Remove.
  • Safari: Settings → Privacy → Manage Website Data → find ceartfleet.ie → Remove.

After clearing site data, the consent banner will reappear on your next visit and you may choose again.

8. Changes to this policy

We may update this Privacy Policy from time to time. Material changes will be notified by email to registered account holders at least 14 days before they take effect. The "Last updated" date at the top of this page will always reflect the most recent version.